NONPROFIT

RELIEF
GRANTS

 

Nonprofit Relief Grant Application Instructions


The Clayton County Board of Commissioners has allocated $200,000 to be disbursed by the Clayton County Finance Department to nonprofit organizations impacted by the pandemic.  Clayton County will offer forty (40) applicants funding up to $5,000 to address issues related to COVID-19.  CARES Act appropriations through the U.S. Department of Treasury has authorized Coronavirus Relief funds to allow Clayton County to respond to the COVID-19 public health emergency.

Applications will be available from December 28, 2020 to January 8, 2021. All applications must be submitted electronically through this online portal.

Agency Eligibility


 

Funding allocations will be made to qualifying nonprofit agencies providing eligible services in Clayton County.  Please note that grant funds are reimbursable, your agency must have the capacity and cash flow to incur eligible costs.  Nonprofit Qualifications:

 

  • Must have business headquarters or primary location in Clayton County
  • Must have current registration with the Secretary of State’s office and be current on all required 990 filings
  • Must have an active www.SAM.gov registration
  • Must be a 501(c)(3) organization that files a 990, 990N or 990-EZ form with the IRS
  • Must have 100 or fewer full-time, W-2 employees (i.e., employees working at least 30 hours per week or 130 hours per month)
  • May be home-based or located in an owned or leased commercial space
  • Must have been in continuous operation for a minimum of 1 year as of March 2020
  • Must certify if they have received PPP and/or CARES Act SBA loans funds at the time of application submittal
  • Must certify if they have received previous funds from the Clayton County

Application Process


 

An application process will be used for consideration for grant funding through the “Clayton Cares” Relief Grant for nonprofits. The Development Authority of Clayton County staff will review each application to ensure that all eligibility requirements are met. All eligible applications will be reviewed by an independent selection committee. It is vital for all applicants to submit the required accompanying documentation to ensure a complete application submittal.  Our goal is to notify grant recipients within two weeks of the application deadline.  All applicants need to submit the required accompanying documentation to ensure a complete application submittal.  The committee will review all applications as expeditiously as possible. Once determinations are made, a public announcement of grants funds will be made by representatives of the selection committee.  Our goal is to notify grant recipients within two weeks of the application deadline.

Grant Compliance


 

Funds may be used to cover or reimburse allowable costs to prevent, prepare for, and respond to the Coronavirus. Please review compliance guidelines for Coronavirus Relief Funds as mandated by Clayton County before applying for funds.

Expenses identified for reimbursement must be directly related to COVID-19 and should not fall within a budgeted line item most recently approved as of March 27, 2020.  Clayton County reserves the right to request additional support documentation to ensure grant compliance.

 A detailed description of how the funds will be used must be included with each application submittal. Grant funds may be used for the following:

  • No more than 30% of the grant funds must be spent on personnel for rehiring and/or maintaining full time W-2 employees
  • 70% of the grant funds may be used on other COVID-19 business related impacts and costs, including, but not limited to:
    • Rent/leases/equipment rental
    • Utility payments
    • Inventory purchases
    • Marketing
    • PPE and other supplies/costs to ensure employee and customer safety.
    • Program Services based on nonprofit mission (i.e. emergency food assistance, childcare)

Memorandum of Understanding and Grant Disbursement


 

Grant awardees will be required to sign a Memorandum of Understanding with the Development Authority of Clayton County to ensure accountability of grant monies. The memorandum will include:

 

  • The total grant amount
  • How the funds will be disbursed
  • Requirements for how the funds are to be used
  • Agreement to the following accountability measures: 1) reporting of how the funds have been used; and 2) proof of rehiring/retaining employees
  • A claw back provision stating that companies that do not meet their commitment will be required to pay the monies back to Clayton County

Frequently Asked Questions


 

Yes; the form is a fillable form that is available on the County’s website accessible here:
https://claytoncares.claytoncountyga.gov

The list is extensive, but not exhaustive. If there is an activity that you wish to pursue, but it is not listed, please reach out to our office by phone at 770.477.4450 or email at Larry.Vincent@claytoncountyga.gov or vwilliamson@claytonchamber.org to qualify the activity.

The submission for applications starts on December 28, 2020 and ends on January 8, 2021.

The Development Authority of Clayton County staff will review each application to ensure that all eligibility requirements are met. All eligible applications will be reviewed by an independent selection committee. It is vital for all applicants to submit the required accompanying documentation to ensure a complete application submittal.

Your organization is required to be in Clayton County and services funded with Clayton County grant funds must be provided for Clayton County residents only.

Any organization that receives funds through Clayton County must provide services to Clayton County residents only with those funds.

The deadline for grant submission is January 8, 2021.  Once the applications are submitted, the review and award stages begin.  We anticipate having all grant money awarded to the business owner by January 29, 2021.

If your small business is approved, you will be contacted by the Development Authority via email to pick up your check in person. Approved non-profits will be contacted by the County’s Finance Department.  Please provide an email address on your application that you check frequently.  All grant funds will be issued in person.

The Clayton Cares Relief Grant funds will be awarded as a grant; however, you are required to report expenditures 90 days upon receipt of the award.

Yes.  Small business will be awarded through a tier process based upon the number of W-2 employees and/or individual 1099 contractors that function like employees (i.e., employees or contractors working at least 30 hours per week or 130 hours per month) at the company as of March 1, 2020. The tiers are as follows:

  • 1 to 10 employees – $5,000
  • 11 to 50 employees – $7,500
  • 51 to 100 employees – $10,000

Non-Profits will receive $5,000.  We will award a total of 44 non-profit organizations.

 

If your business is approved, you will be contacted by the Development Authority.

The check issued is a grant and will not be taxed by Clayton County.  Refer to your personal tax advisor for your individual business tax questions.

The Development Authority is asking for information to comply with CARES Act governance and compliance.

A Clayton County business license is required to ensure that the grant funds are assisting and providing Relief to a Clayton County business.

Contact Clayton County Business License Manager, Adah Silver at 770.477.3574.  If you are in one of our 7 cities, contact your local city hall to obtain a copy of your business license. Business license fees are based on estimated taxable gross receipts, number of employees, $50 flat rate fee ($0-$10,000) and a non-refundable administration fee of $75.

No, there is no match requirement for CARES Act funds.

No.

Yes. Please be sure to disclose this revenue source in the Agency Revenue table.

No. Please know that your business and the services provided must be in Clayton County.

No. Volunteers can not apply for this grant.

Yes.  The nonprofit cannot be in pending status under a 501c3 application. The agency must be in continuous operation for a minimum of 1 year as of March 2020.

Yes. If you have a license in a city of the county you are eligible.  Please make sure you have a copy of your city business license.

The agency must have been in continuous operation for a minimum of 1 year as of March 2020.

Yes. However, all funds received from Clayton County must be utilized to serve Clayton County residents only.

Yes. Funds awarded through the CARES Act can be used for direct services as well as program expenses.

Awarded applicants will receive a detailed list of required support documentation for reimbursement requests. All new agencies will receive technical assistance to help you meet the expectation.

The funds can be used for retaining existing employees and not new hires.  Please review the stipulations for reimbursement by accessing https://claytoncares.claytoncountyga.gov

Yes. If the home-base business has a 1099 which will make them eligible for the grant.

That is not correct. All applicants who were not awarded grant funding in the first round will need to reapply.

Yes. To qualify, your business must have been in operation for 1 year prior to March 2020.

 

Yes, as long as you have a Clayton County business license.

For the grant requirements, please log on to https://claytoncares.claytoncountyga.gov

Just a reminder, incomplete application will NOT be reviewed.

There are two tutorials available on the Clayton CARES website which outline the eligibility requirements and steps for completing the application.

Yes. Each application will be reviewed separately.  Be sure to have all supporting documents when completing the application.

The visit the website to review the eligibility list at https://claytoncares.claytoncountyga.gov

There are two grants in the county that are concurrently running.  The grant announcement for HUD assistance can be reviewed at https://www.claytoncountyga.gov/government/community-development/hud-programs

It depends on what type of business you own and how this expense is necessary for you to conduct business.

The independent selection committee was identified by The Development Authority of Clayton County, and Clayton County Chamber of Commerce. The committee is comprised of the following professional sectors: Accounting, Banking/Financial Services, Attorney, Small Business, and

PPP/SBA funds have no bearing on the application review.

Information about the CARES Act can be located at https://home.treasury.gov/policy-issues/cares

The nonprofit sector provides a vast majority of human services to Clayton County residents. To keep these organizations viable, we have allocated $200,000 to assist them in these efforts.

Clayton County provides monitoring of general assistance grants awarded to non-profits and felt it would be more efficient to utilize the department as there is already a process in place

If your business has been in operation for 1 year prior to March 2020 you are eligible to apply for the grant.

With limited funds, the purpose of the tiered award system is to ensure the County can serve as many businesses as possible.

The application will not allow you to save and return later so be sure to complete all your answers and upload all documents before submitting the application.

Yes, if required by the County or City where business is located.

Upon approval, businesses will receive instructions for how to complete the CVAP registration.

 

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Funds will be Disbursed:


 

The total grant amount, at the time the Memorandum of Agreement is signed will be disbursement to the company. Companies that do not provide the proof of rehiring/maintaining their workforce will be subject to the claw back provision of the Memorandum of Agreement.